How To Create A PowerPoint Template: Make Your Own Slide Background (1 of 3)

This is Camille from nuts and bolts speed
training and if you’ve ever wanted to build a custom PowerPoint template
but didn’t know where to start. In this video I’m going to show you
exactly how I would go about building a custom PowerPoint template from scratch
and you can follow along and see the steps that I take to make sure that this
template is easy to use and functional. Part one, setting up the framework and the layout
design for your PowerPoint template in the slide master. Here in PowerPoint, I’ve opened up a blank presentation and
I’m going to use this to begin building out my custom template. And before you even get to this stage, keep in mind that you want to first
have created your PowerPoint themes, which includes your colors, the fonts as well as the
effect for your shapes. And the next thing you’re going to want
to do is you’re going to want to sit down and answer some of the questions
that I cover in the article about how to build a custom template that you
can see in the description below. And you want to make sure that you have
thought through some of these questions so that you’re building out something
that is going to serve the exact purpose that you need it for. Now, once you’ve done all those things and
you have an idea about what you want to have on your template
and in your template, the first thing that you’re going to do, or the first thing that I’m going to do
is go to the design tab and I’m going to select this dropdown here for variants, select colors, and I’m going to choose
my custom color selection. I’ve already named one
PowerPoint templates, so I’m going to select it and
you’ll see that the colors change. If I insert a rectangle, I now get these new color
options here from my theme. So that’s the first thing
that I’m going to do. Okay? Once I’ve set the colors, the next thing I’m going
to do is set the fonts. So same thing, go into design, go into the variants and select fonts. I’m going to pick my custom
font combination that I’ve
already created here and you’ll notice that the title changes
as well as the subtitle in this first slide. Now the first thing that I like to do
when creating a PowerPoint template is I like to create the framework. So I like to set the slide background
and some of the design elements that are going to appear throughout the template
so that I know how much room I have to maneuver and how many objects I have
on my slide in terms of design and that will help me create the rest
of the template framework. So to do that, you want to make sure that you don’t
start editing your template here in the normal view, but that you actually go
into the slide master view. This is where all the
template magic happens. So I’ve seen people build out an entire
template in the normal view here, and then they’re, they’re stuck down the road and they
have to recreate it from scratch. So hopefully this saves you a step
and you probably knew this already, but just in case, let’s make sure that we go
into the slide master view. So we can go to the view tab up
here and select slide master. Or if you know your shortcuts, you can hit ALT W M for mother and
go into slide master or M for master. So here in the slide master, you’ll notice we have a
bunch of different layouts. The first thing to point out
is we have the Parent slide, which is the big slide here at the top. And you’ll notice these
little outlines going down, which indicate that these layouts
are a part of this broader, bigger layout. Uh, within this one slide master, we have one parent slide and maybe
about 10 or 12 child layouts. Now it’s important to note that
you can delete these layouts, but I don’t recommend it in Julie, uh, Julie Terberg and Echo
Swinford’s book on templates, they make a very good point that if you
start to delete some of these and you’re using your templates down the road, you may encounter some, uh, some serious little snafoos
that you will regret. So my tip is that unless you are 300%
sure that you’re not going to use some of these layouts and that nobody in on the
planet is going to send you a slide with any of these default layouts, then go ahead and delete them. If you know your company, for example, uh, has no business whatsoever
in Asia where they might use, uh, you know, sideways, uh, writing, uh, then you can go ahead and delete those. But generally speaking, I would say, you’re better off just
keeping them in and uh, no one who doesn’t need to
use them is going to use them. So I wouldn’t worry about that so much. So, um, the next thing that I’m going to do when
I’m in in here is I’m going to first do the broad sweeps of formatting
that I want on my uh, parents side because this parent slide
affects the entire rest of the slide master So well you’re going to put on here is
going to be carried over onto each one of these slides and then you can edit
these manually one by one down the road. But so first we want to make sure that
we edit this the way we would like it to be. And so on this slide you’ll notice
we have five different elements. We have a title, we have a content, a title placeholder content placeholder, and we have our foot
placeholders here as well. And these are the elements that are
going to carry across the entire presentation that we’re
going to want to format. But before we do that, what I like to do first actually is to
format the background and the various design elements that I’m going to include. And let me show you really
quickly how to do that. So to format the background, what I’m going to do is I’ve decided
on a layout that’s going to be quite minimalist and modern and so I have found
online a picture of a pattern that I like and I’ve copied it to my clipboard. And so what I’m gonna do is I’m just
going to click into my slide and hit control v to paste. So I’ve pasted this image in now to
format it to fit the layout of the slide, which by the way is sixteen by nine
when I’m going to do is with the image selected, I’m going to go to crop select this
little dropdown here and select aspect ratio. This is a super handy way to very quickly
crop the picture to fit the dimension of your slide. So I’m just going to do that. Hit escape, and then I’m going to make the size a, this image fit the entire slide. I’m just going to type in 13.33 hit enter. Then I’m going to place this
over my slide space like this. So there you can see we have this pattern. Uh, if you prefer instead, let’s see. I’m just thinking maybe
what I’m going to do, I’m going to hit control Z to undo that. What I’m actually going to do, because I like, I like this to be actually smaller and
want the hexis to be about this size rather than being stretched. So what I’m actually going to do
is I’m going to duplicate this, this image. So I’ll hit control d and I’m just going
to place it right here and I’m going to have to massage it so that it fits. I’m going to use my Arrow keys
like so that looks about right. So now I have two of these and
these are gonna fit better. Now what I’m going to do is I’m going
to select both of them and group them together and only at the very end when I
know for sure this is what I’m going to use, which I’m pretty certain now, so I’m going to go ahead and do this now, but don’t do it until you’re 100% sure
is I’m going to cut this control X and I’m going to paste it in as a
picture that I can then crop, uh, and have stay whole. You know, you can use your shortcuts, control Alt V or you can right click and
use your paste options here and paste as a picture. Again, I’m going to crop to ratio 16 by 9 and
I’m going to stretch it to fill the slide and put it in here. So there you go. Now we have a nice little background
and I’m just going to send this, send this to the back to get
an idea of what it looks like. I think it looks pretty good. Now the text is kind of hard to read. So what I’m gonna do is I’m going to
insert a rectangle that I’m going to put above this, a pattern that has a bit of
transparency so that the text is, is more easily read. So I’m just going to draw in a rectangle. The first thing I’m gonna do is remove
the outline and then I’m going to actually add a gradient because I’m
going to have the transparency bleed out from the center. So what I’m going to do is
right click this picture, uh, the shape, sorry, format shape, and I’m going to go in here and I’m
going to change the fill from solid to gradient fill. Now this remember is
my last gradient fill, which looks very weird. Uh, but I’m actually going to change
this from linear to radial. I’m going to select, uh, select a preset here and have
it go out from the center. Now I have to adjust these gradient stops. The first thing I’m going to
do is make this stop white. They’re all going to be white actually. And I’m going to give this
a transparency of five. So it’s almost a, almost a hundred percent white. And I’m going to move these
down a little bit this way. We’ll see how that looks in a bit. I’m going to then add a 10%
transparency to this one. Oh, I don’t know why that shifted. Uh, let’s see. Make this white. Add a, oh, that’s why add a 10% transparency. I’m going to make this white as well. Add a 20% transparency and I will add, make this white and
add a 60% transparency. So I think that looks pretty good. I might just adjust these a little
bit and before I do too much more, I’m going to send this backwards. Um, a few times. Uh, you know what, I’ll send it all the way to the back. Then I’ll select this pattern and I will
send that one all the way to the back. So that they’re overlaid that way. So that gives me a bit of
an idea of how it looks. I can continue to adjust this, uh, this gradient tab stop section. Let me just drag it a little bit this
way so that we have a little more solid white behind more of the text. But we can still see the pattern
poking through in the back. So I will close this and determine
that that looks pretty good. The next step is I’m going to, I’ve decided that this layout is
going to have a color spot element. So I’m going to draw in a rectangle here. I’ll put it in about here. Now if I remember correctly, I wanted it about zero 65, something like that. I’m going to put it to the edge of the
slide and I will make sure to remove the outline for that as well. So now I have the basic framework of uh, of my slide and you’ll notice
that from this parent slide, all the child slides received
the same exact background, the same elements here in the back. So now that I have this set, the next thing I’m gonna do is I’m going
to edit the placeholders that are on this parent slide, which are going to affect the rest of
the child layouts for this presentation. Okay. So the very next thing I’m gonna
do is I’m going to add some, uh, grid lines to this presentation. Actually guides technically so that I
have a sense of how much space that I have. And to do that, I’m going to go to the
view tab and select guides. I had to deselect them and re
select them so that they appear. And you can see I just have the default
two guides here that are across the center and middle of the slide. Now what I want to do with these guides
is I want to give myself and future users of this template a sense
of how much space I have, uh where things are going to be aligned
and how much bleed room I want to have. Sometimes bits of presentations get cut
off and I want to have a sense of how much space I have. So what I’m going to do is I’m going to
select this first one and I’m going to drag it up here and I’m going to
give myself a little bit of room. So I’m going to drag it to about three, six, three. So I have a little bit of space here
in case anything gets cut off with. This basically tells me is ah, I shouldn’t put anything beyond this
line because it might get cut off. I’m going to do the same for below. So I’m going to hover over my mouse over
this guide and hit hold the control key to drag a second one down and I’m
going to go to the same distance, so three, six, three and let go. You’ll notice actually that my foot is
already happened to be aligned with this, but we’re gonna change. We’re gonna change that up a little bit, uh, soon here. The next thing I’m gonna do is
do the same for the other sides. And I’m having trouble hovering over this. I’m going to zoom out a little
bit to be able to select it. You’ll notice that my mouse turns into
these double double arrowed cursors here. I’m going to drag this off to the side, maybe about six, five, four, hold the control key and drag a
second one down to the same distance. Six, five, four. And even though I have this
element here on the right side, I’m still going to drag this guide
over just that we have it here. Um, just as a reference point
for where my bleed is. So, um, that already gives us
a bit of a framework. We’re going to add some more guides
down the road once we’ve set all of our placeholders, but for now we’ll just consider that good. So that wraps up part one of this series
where you can follow along as I build a custom PowerPoint template from scratch. We’ve set up the general design look and
feel and layout of the template in the slide master and in the next part
we’re going to walk through the content placeholders on this parent slide layout
and you’ll see exactly how I would customize it. And in part three we’re going to walk
through each one of these child layouts underneath the parent layout
in the slide master area. And I will show you the last steps
that I always take in creating a custom PowerPoint template. So if you want to watch part two, click on the button here on this
screen and I’ll see you there. This is Camille from nuts
and bolts speed training, and I’ll see you at happy hour.

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